Job Description
Join our dynamic team at Coastal Enterprises Group as an Administrative Assistant in Virginia Beach! We're seeking a detail-oriented professional to provide critical support to our executive team. This urgent opening offers immediate start date and competitive benefits package. If you thrive in fast-paced environments and excel at multitasking, apply now to become an integral part of our growing organization.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Oversee office operations including supply inventory, equipment maintenance, and vendor coordination
- Handle confidential information with discretion and maintain organized digital filing systems
- Support team coordination through meeting preparation, minute-taking, and follow-up tasks
- Process expense reports, invoices, and financial documentation with precision
- Serve as primary point of contact for internal and external communications
Qualifications
- Minimum 3 years of administrative or executive assistant experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- High level of discretion handling confidential information
- Associate's degree or relevant professional certification preferred
- Proven ability to work independently with minimal supervision
- Experience with calendar management and travel coordination systems