Job Description
Immediate opening for a detail-oriented Administrative Assistant in Virginia Beach, VA! Join our dynamic team at Coastal Business Solutions where we value professionalism and efficiency. This urgent hiring position offers competitive compensation and the opportunity to grow your administrative career in a supportive environment. If you thrive in fast-paced settings and excel at multitasking, apply today!
Responsibilities
- Manage executive calendars and coordinate complex scheduling across departments
- Prepare and distribute confidential correspondence, reports, and meeting materials
- Oversee office operations including supply inventory, equipment maintenance, and vendor relations
- Process payroll, expense reports, and invoices with 100% accuracy
- Serve as primary point of contact for internal and external stakeholders
- Coordinate travel arrangements and logistics for executive team
- Maintain digital and physical filing systems with strict confidentiality protocols
Qualifications
- Minimum 3 years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing deadlines
- Proven track record of handling confidential information with discretion
- Associate's degree in Business Administration or related field required
- Advanced typing speed (60+ WPM) and 10-key proficiency
- Strong written and verbal communication abilities