Job Description
We're urgently seeking a highly organized Administrative Assistant to join our dynamic team in Virginia Beach! This flexible-schedule position offers the perfect work-life balance while supporting critical daily operations. If you thrive in fast-paced environments and excel at multitasking, apply now to become an essential part of our growing organization.
Why Join Us?
• Competitive salary with comprehensive benefits
• Flexible scheduling options (8 AM - 6 PM core hours)
• Modern office with ocean views
• Growth opportunities into executive support roles
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements
- Process expense reports, invoices, and financial documentation with precision
- Compose professional communications and maintain confidential records
- Coordinate office operations, including supply inventory and vendor management
- Support onboarding processes and new employee orientation
- Implement digital filing systems and document management protocols
- Act as primary point of contact for internal and external stakeholders
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional time management and prioritization skills
- Proven experience with calendar management and travel coordination
- Strong attention to detail with error-proof documentation abilities
- Professional written and verbal communication skills
- Ability to maintain confidentiality in sensitive matters
- Experience with CRM or project management software (e.g., Salesforce, Asana)