Job Description
Join our dynamic team as an Administrative Assistant with flexible scheduling options! Coastal Business Solutions is urgently seeking a highly organized professional to support our operations in the heart of Virginia Beach. This hybrid role offers unparalleled work-life balance with remote flexibility while maintaining office presence 2-3 days weekly. You'll be the backbone of our office, ensuring seamless operations and exceptional stakeholder experiences. If you thrive in fast-paced environments and excel at multitasking, we encourage you to apply today and become an integral part of our coastal community.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange domestic/international travel logistics
- Process high-volume expense reports and maintain accurate financial documentation
- Compose professional correspondence, reports, and presentations using Microsoft Office Suite
- Oversee office inventory management, supply procurement, and vendor relationship maintenance
- Coordinate onboarding processes for new hires and maintain HR records compliance
- Serve as primary point of contact for internal/external communications and information requests
- Implement digital filing systems and ensure data integrity across all platforms
Qualifications
- Associate's degree in Business Administration or equivalent experience (3+ years)
- Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
- Exceptional written and verbal communication skills with polished professionalism
- Proven experience managing executive-level schedules and confidential information
- Strong organizational abilities with meticulous attention to detail
- Ability to adapt to flexible schedules and work independently with minimal supervision
- Experience with CRM systems (Salesforce) and project management tools (Asana/Trello)