Job Description
Join our dynamic team at Innovate Solutions Inc. as an Administrative Assistant and become the backbone of our operations! We're urgently seeking a detail-oriented professional to support our Indianapolis office with exceptional organizational skills and a flexible schedule. This is your opportunity to thrive in a fast-paced environment while maintaining work-life balance. If you're proactive, tech-savvy, and passionate about streamlining processes, we want you on board!
Responsibilities
- Manage executive calendars, coordinate meetings, and handle travel arrangements
- Prepare, edit, and distribute professional correspondence and reports
- Oversee office supply inventory and procurement processes
- Act as primary point of contact for internal/external communications
- Maintain digital filing systems and ensure data accuracy
- Support onboarding processes and coordinate departmental events
- Assist with budget tracking and expense report management
Qualifications
- Associate's degree or equivalent administrative experience
- 3+ years in administrative support or executive assistance roles
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional time management and multitasking abilities
- Strong written and verbal communication skills
- Experience with CRM and scheduling software (e.g., Salesforce, Calendly)
- Ability to adapt to flexible scheduling including occasional evenings