Job Description
Join our dynamic team at Coastal Solutions Group as we expand our operations in Virginia Beach and New York! We're urgently seeking a highly organized Administrative Assistant to support our executive team with exceptional coordination and efficiency. Enjoy a flexible schedule while making a tangible impact in a fast-paced environment. This hybrid role offers competitive compensation, comprehensive benefits, and growth opportunities in two thriving metropolitan areas. Apply today to secure your spot in this urgent hiring initiative!
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements
- Handle confidential correspondence, documents, and sensitive information with discretion
- Prepare, edit, and distribute professional communications and reports
- Coordinate office operations, including inventory management and vendor relationships
- Support cross-functional projects with precise documentation and data management
- Oversee onboarding processes and maintain employee records
- Implement organizational systems to enhance team productivity
Qualifications
- 3+ years of administrative support experience in corporate or agency settings
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional time management and prioritization skills
- Strong written and verbal communication abilities
- Experience with confidential data handling and HIPAA compliance
- Ability to work independently with minimal supervision
- Flexibility to adapt to changing priorities and deadlines
- Associates degree in Business Administration or related field preferred