Job Description
Join our dynamic team as an Administrative Assistant in Virginia Beach! We're urgently seeking a highly organized professional with exceptional communication skills to support our daily operations. Enjoy a flexible schedule with core hours (9 AM - 3 PM) while maintaining full-time benefits. This role is perfect for detail-oriented individuals who thrive in fast-paced environments and want to make a tangible impact. Immediate start available!
Responsibilities
- Manage executive calendars and coordinate complex scheduling across multiple departments
- Handle confidential correspondence, documents, and sensitive information with discretion
- Process expense reports, invoices, and financial documentation accurately
- Act as primary point of contact for internal/external stakeholders via phone, email, and in-person
- Coordinate travel arrangements, meeting logistics, and event planning
- Maintain digital and physical filing systems with meticulous attention to detail
- Support onboarding processes and new employee orientation
Qualifications
- Minimum 3 years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Ability to prioritize tasks and manage competing deadlines effectively
- Experience with scheduling tools (e.g., Calendly, Microsoft Bookings)
- High level of confidentiality and professionalism
- Associate's degree or equivalent administrative certification required