Job Description
Join our dynamic team at the City of San Jose as an Administrative Assistant with a specialized focus on data entry. This urgent opening requires meticulous attention to detail and proficiency in managing critical information systems. We're seeking a proactive professional to support departmental operations with exceptional organizational skills and a commitment to accuracy. If you thrive in fast-paced environments and excel at digital record-keeping, apply now to become an integral part of San Jose's public service infrastructure.
Responsibilities
- Maintain accurate digital databases through efficient data entry and record-keeping systems
- Process confidential documents with strict adherence to privacy protocols
- Coordinate office operations including scheduling, correspondence, and document management
- Generate reports using Microsoft Office Suite with emphasis on Excel data analysis
- Support cross-departmental projects through administrative coordination
- Manage filing systems (physical/digital) with systematic organization protocols
- Assist in onboarding processes for new administrative staff
Qualifications
- Minimum 2 years experience in administrative roles with data entry focus
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
- Proven accuracy in data management with attention to detail
- Ability to prioritize tasks in deadline-driven environments
- Strong written and verbal communication skills
- Familiarity with public sector administrative procedures preferred
- High school diploma or equivalent; Associate's degree preferred