Job Description
We are currently seeking a highly organized and proactive Administrative Assistant to join our expanding team in Columbus, OH. This is an urgent hiring position for a dynamic individual who thrives in a fast-paced environment. We are also open to candidates located in North Carolina for hybrid/remote flexibility.
In this role, you will be the backbone of our daily operations, ensuring that our office functions seamlessly. You will interact with clients and executives daily, making this a key position within our organization.
Responsibilities
- Calendar & Scheduling: Manage complex calendars, schedule meetings, and coordinate travel arrangements for executive leadership.
- Communication Management: Serve as the primary point of contact for incoming calls and emails, filtering and routing inquiries efficiently.
- Document Preparation: Draft, proofread, and prepare professional correspondence, reports, and presentations using MS Office Suite.
- Office Operations: Maintain office supplies inventory, arrange for maintenance services, and ensure a clean and organized workspace.
- Data Entry: Accurately update and maintain records in the company database and CRM systems.
- Event Coordination: Assist in planning and coordinating company events, meetings, and client reception activities.
- Vendor Relations: Liaise with vendors and service providers to ensure quality service delivery.
Qualifications
- Education: High school diploma or equivalent required; Associate’s degree or Bachelor’s degree preferred.
- Experience: Minimum of 2-3 years of professional administrative experience.
- Technical Skills: Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong ability to multitask, prioritize tasks, and manage time effectively in a fast-paced setting.
- Attention to Detail: Exceptional proofreading and organizational skills with a focus on accuracy.
- Adaptability: Ability to adapt quickly to changing priorities and new software tools.