Job Description
Are you a highly organized professional ready to make an impact?
Horizon Operations Group is urgently hiring a detail-oriented Administrative Assistant to join our dynamic team in Chicago, IL. We are looking for a proactive individual who thrives in a fast-paced environment and can manage multiple priorities with ease.
In this role, you will serve as the backbone of our office operations, ensuring seamless communication and efficient workflow management. If you are looking for an opportunity to grow your career in a supportive and modern corporate setting, we want to hear from you!
Why Join Us?
- Competitive Salary: $45,000 - $55,000 per year.
- Modern Work Environment: State-of-the-art office in the heart of Chicago.
- Professional Development: Ongoing training and career advancement opportunities.
Apply today to secure your position with Horizon Operations Group!
Responsibilities
- Calendar & Scheduling: Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives.
- Communication Hub: Serve as the primary point of contact for internal and external stakeholders via email, phone, and in-person.
- Document Management: Prepare, edit, and format internal documents, reports, and presentations using Microsoft Office Suite.
- Office Operations: Maintain office inventory, order supplies, and oversee general office maintenance to ensure a productive environment.
- Data Entry: Accurately input and update customer and company data into our databases and CRM systems.
- Event Coordination: Assist in planning and organizing company events, team building activities, and client meetings.
- File Organization: Implement and maintain an efficient filing system (digital and physical) for easy retrieval of records.
Qualifications
- Experience: Minimum of 2-3 years of administrative or office support experience.
- Education: High school diploma or GED required; Associate’s degree or Bachelor’s degree preferred.
- Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication: Exceptional verbal and written communication skills with a professional telephone manner.
- Organization: Strong attention to detail and the ability to prioritize tasks effectively under tight deadlines.
- Interpersonal: Ability to work collaboratively in a team-oriented environment while maintaining confidentiality.
- Adaptability: Willingness to learn new software and adapt to changing office procedures quickly.