Job Description
Join our dynamic team at Boston Executive Partners as an Administrative Assistant and become the backbone of our operations! We're urgently seeking a highly organized professional to support our fast-paced office environment. This role offers exceptional growth opportunities, competitive benefits, and the chance to work with industry leaders in Boston's vibrant business district. If you thrive in collaborative settings and excel at multitasking, we want to hear from you!
Responsibilities
- Manage executive calendars, schedule appointments, and coordinate complex travel arrangements
- Handle incoming communications including calls, emails, and correspondence with professionalism
- Prepare, edit, and distribute confidential documents and reports
- Coordinate office operations including supply inventory, equipment maintenance, and vendor relationships
- Support team meetings through agenda preparation, minute-taking, and follow-up actions
- Maintain digital filing systems and ensure data accuracy across platforms
- Assist with onboarding processes and new employee orientation
Qualifications
- Minimum 3 years of administrative support experience in a professional office setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with meticulous attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks and manage multiple deadlines effectively
- Discretion in handling confidential information
- Associates degree or equivalent professional certification preferred