Job Description
Join our dynamic team at Tampa Bay Executive Solutions as an Administrative Assistant! We're urgently seeking a highly organized professional to support our executives and ensure seamless office operations. This role offers competitive compensation, growth opportunities, and a collaborative environment in the heart of downtown Tampa. If you're detail-oriented and thrive in fast-paced settings, apply today!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Handle incoming communications, including emails, calls, and correspondence
- Prepare, edit, and distribute professional documents and reports
- Coordinate office logistics, including supplies, equipment maintenance, and vendor relationships
- Assist with onboarding processes and new employee orientation
- Support event planning and meeting coordination for executive team
- Maintain digital and physical filing systems with strict confidentiality
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in high-pressure situations
- Experience with office management software (e.g., Salesforce, Asana)
- Discretion in handling confidential information
- Proactive problem-solving approach