Job Description
We're seeking a highly skilled Administrative Assistant to join our growing team in Tampa. This urgent hiring opportunity offers a dynamic work environment where you'll be instrumental in streamlining operations and supporting executive leadership. If you're a proactive professional with exceptional organizational abilities, we encourage you to apply immediately.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange travel logistics
- Prepare, edit, and distribute confidential correspondence and reports
- Oversee office inventory, procurement, and vendor relationship management
- Handle incoming communications including calls, emails, and correspondence
- Coordinate cross-departmental projects and maintain project tracking systems
- Assist with onboarding processes and new employee orientation
- Maintain digital and physical filing systems with strict confidentiality protocols
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities and meet deadlines
- Experience with calendar management and travel coordination
- Strong attention to detail and problem-solving capabilities
- Ability to maintain confidentiality and handle sensitive information