Job Description
Immediate opening for a detail-oriented Administrative Assistant with exceptional data entry skills! Join our dynamic team in San Jose, CA, and play a critical role in maintaining data integrity for high-profile clients. This urgent full-time position offers competitive compensation, comprehensive benefits, and growth opportunities in a fast-paced environment. We're seeking someone who thrives on precision and can hit the ground running.
Responsibilities
- Accurately input, verify, and manage large volumes of financial and client data across multiple platforms
- Perform daily data audits to ensure 99.9% accuracy and compliance with industry standards
- Generate and distribute critical reports using Excel and proprietary software
- Coordinate administrative workflows including scheduling, document management, and correspondence
- Collaborate with cross-functional teams to resolve data discrepancies and process inefficiencies
- Maintain strict confidentiality protocols for sensitive client information
- Train junior staff on data entry best practices and system protocols
Qualifications
- Minimum 2 years proven experience in high-volume data entry (10,000+ keystrokes/day)
- Expert proficiency in Microsoft Office Suite with advanced Excel skills (VLOOKUP, pivot tables)
- Typing speed of 60+ WPM with 100% accuracy requirement
- Associate's degree or relevant certification in data management preferred
- Experience with CRM systems (Salesforce) and document management software
- Exceptional attention to detail with zero-error tolerance mindset
- Ability to prioritize tasks in deadline-driven environments
- Strong problem-solving and communication skills