Job Description
Join Tampa Bay Innovations as a flexible-schedule Administrative Assistant and become the heartbeat of our dynamic team! We're seeking a proactive multitasker to streamline operations and support our fast-paced office environment. This part-time role offers competitive pay, hybrid work options, and the opportunity to grow with a forward-thinking company. If you thrive in organized chaos and excel at keeping everything running smoothly, apply today to elevate your career in the heart of Tampa!
Responsibilities
- Manage executive calendars, coordinate appointments, and arrange travel logistics with precision
- Handle confidential correspondence, prepare reports, and maintain digital filing systems
- Support team coordination through meeting preparation, minute-taking, and agenda creation
- Process incoming communications (calls/emails) and route inquiries to appropriate departments
- Assist with vendor relations, inventory management, and office supply procurement
- Perform data entry, generate reports, and ensure document accuracy across platforms
Qualifications
- Associate's degree or 2+ years of administrative support experience required
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing deadlines
- Proven experience with calendar management and scheduling software
- Strong written/verbal communication and professional phone etiquette
- Ability to maintain confidentiality and handle sensitive information
- Proactive problem-solving mindset with attention to detail