Job Description
Immediate Opening for Executive Administrative Assistant in Philadelphia!
Join our fast-paced executive team as a key administrative partner. This urgent hiring opportunity offers competitive compensation and immediate start date. We seek a highly organized professional to support C-suite executives with critical daily operations, calendar management, and confidential communications. If you thrive in dynamic environments and possess exceptional multitasking abilities, this is your moment to shine.
Why Apply Immediately?
• Direct start upon offer
• Comprehensive benefits package
• Career advancement opportunities
• Modern downtown Philadelphia office
Responsibilities
- Manage complex executive calendars, scheduling meetings, and coordinating travel arrangements
- Prepare confidential correspondence, reports, and presentations using advanced MS Office Suite
- Coordinate cross-departmental communications and maintain accurate filing systems
- Act as primary point of contact for internal/external stakeholders with discretion
- Assist in budget tracking, expense reports, and procurement processes
- Lead special projects including event planning and vendor coordination
- Implement office procedures to enhance operational efficiency
Qualifications
- Minimum 3 years executive administrative support experience
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Proven ability to manage competing priorities in high-pressure environments
- Exceptional written and verbal communication skills
- Discretion handling confidential information and sensitive matters
- Associates degree or equivalent professional certification required
- Experience with ERP systems (SAP/Oracle) preferred