Job Description
Join our dynamic team at Coastal Business Solutions as we urgently seek a highly skilled Administrative Assistant to support our operations in Virginia Beach. This flexible schedule role offers remote work options and the opportunity to make an immediate impact. We're looking for a proactive professional who thrives in a fast-paced environment and can seamlessly manage administrative tasks while providing exceptional support to our leadership team. If you're detail-oriented, tech-savvy, and ready to contribute to a growing organization, apply today!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare and edit confidential documents, reports, and correspondence with precision
- Oversee office operations, including supply inventory, vendor management, and facility coordination
- Serve as primary point of contact for internal and external communications
- Assist with project coordination and meeting preparation
- Maintain digital filing systems and ensure data accuracy
- Support onboarding processes for new team members
Qualifications
- Minimum 3 years of administrative support experience in a corporate environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Experience with calendar management and scheduling tools
- Ability to maintain confidentiality and handle sensitive information
- Associate's degree or equivalent administrative certification