Job Description
Join our dynamic team as an Administrative Assistant and become the backbone of our operations! We're urgently seeking a highly organized professional to support our Virginia Beach headquarters with flexible scheduling options. This hybrid role offers the perfect blend of structure and autonomy, allowing you to thrive in a fast-paced environment while maintaining work-life balance. Enjoy competitive benefits, professional development opportunities, and the chance to make a tangible impact on our daily success.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating cross-departmental meetings
- Handle confidential correspondence, reports, and documentation with precision
- Process expense reports, invoices, and financial transactions accurately
- Coordinate travel arrangements and logistics for staff and executives
- Maintain digital filing systems and ensure data integrity across platforms
- Act as primary point of contact for internal and external stakeholders
- Assist with onboarding processes and new employee orientations
- Support special projects and departmental initiatives as needed
Qualifications
- Minimum 3 years of administrative support experience in corporate environments
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks and manage competing deadlines
- Experience with CRM systems (Salesforce preferred)
- High level of discretion and confidentiality
- Adaptability to flexible scheduling requirements