Job Description
We're seeking a highly motivated Administrative Assistant to join our dynamic team immediately! This urgent opening offers an opportunity to support executive operations in a fast-paced corporate environment. If you're organized, tech-savvy, and thrive in deadline-driven settings, we want to hear from you. Enjoy competitive benefits and growth potential in one of Texas' most vibrant business hubs.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Prepare and distribute confidential correspondence, reports, and presentation materials
- Oversee office inventory, procurement, and vendor relationship management
- Handle incoming communications, including phone calls and email correspondence
- Coordinate departmental meetings, taking minutes and tracking action items
- Maintain digital filing systems ensuring data accuracy and accessibility
- Support onboarding processes for new hires and training initiatives
Qualifications
- Minimum 3 years of administrative support experience in corporate settings
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Proven experience managing executive calendars and complex scheduling
- Ability to maintain strict confidentiality and handle sensitive information
- Proficiency with office equipment (printers, scanners, multi-line systems)
- Associate degree or equivalent professional certification preferred