Job Description
We're seeking a highly motivated Administrative Assistant to join our dynamic team in Seattle. This urgent opening requires immediate availability to support our executive operations with precision and professionalism. If you thrive in fast-paced environments and excel at organizational excellence, we encourage you to apply today.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Prepare confidential documents, reports, and correspondence with meticulous attention to detail
- Coordinate cross-departmental communications and meetings
- Oversee office inventory management and procurement processes
- Handle incoming communications via phone, email, and in-person inquiries
- Assist in onboarding new hires and maintaining HR records
- Support special projects and ad-hoc administrative tasks as needed
Qualifications
- Minimum 3 years of administrative support experience in corporate settings
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication abilities
- Proven experience handling confidential information with discretion
- Associates degree or relevant certification preferred
- Ability to work independently with minimal supervision
- Valid Washington State driver's license (required for occasional errands)