Job Description
Join our dynamic team as a Night Shift Office Assistant and become the backbone of our operations! We're seeking a highly organized and proactive professional to ensure seamless administrative support during evening hours. This immediate hire opportunity offers competitive compensation and a vital role in maintaining our Philadelphia office's efficiency. If you thrive in fast-paced environments and excel at multitasking, we encourage you to apply today!
Responsibilities
- Manage incoming communications including calls, emails, and correspondence
- Coordinate office operations, supply inventory, and equipment maintenance
- Prepare and distribute confidential documents with strict attention to detail
- Schedule meetings, appointments, and coordinate travel arrangements
- Maintain digital and physical filing systems for easy document retrieval
- Support data entry and record-keeping tasks using MS Office Suite
- Assist with onboarding processes and new employee orientation
- Collaborate with day-shift staff to ensure operational continuity
Qualifications
- Minimum 2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to work independently with minimal supervision
- Valid driver's license and reliable transportation
- Flexibility to work nights (10 PM - 6 AM) and weekends as needed
- High school diploma or equivalent; associate's degree preferred