Job Description
Join our prestigious downtown firm as a Senior Receptionist where your exceptional organizational skills and data entry precision will drive our client-first operations. This full-time position offers career growth in a dynamic environment with competitive benefits and a collaborative team culture. We value professionalism and attention to detail, making this ideal for candidates seeking long-term advancement in administrative excellence.
Responsibilities
- Manage multi-line phone system and professionally route all incoming communications
- Perform high-volume data entry with 99.5% accuracy in CRM and scheduling systems
- Coordinate complex meeting room bookings and executive calendar management
- Process incoming/outgoing mail and shipments with meticulous documentation
- Serve as primary point of contact for client inquiries and vendor coordination
- Prepare confidential documents and maintain digital filing systems
- Assist with onboarding processes and new hire orientation
Qualifications
- Minimum 3 years receptionist experience with advanced data entry proficiency
- Expert knowledge of Microsoft Office Suite (Outlook, Excel, Word)
- Proven ability to manage multiple priorities with strict deadlines
- Exceptional communication skills with polished telephone etiquette
- Experience with scheduling platforms (Calendly, Doodle) or CRM systems
- Discretion when handling confidential information
- Associate degree in Business Administration or related field preferred