Job Description
Join our dynamic team as a Senior Receptionist at Pacific Gateway Partners, a leading financial services firm in the heart of San Francisco's vibrant Financial District. We're seeking a polished professional to serve as the face of our organization, delivering exceptional client experiences while supporting our executive team with seamless administrative operations. This full-time role offers competitive compensation, comprehensive benefits, and growth opportunities within a collaborative environment.
Responsibilities
- Manage multi-line phone system, screening calls, and directing inquiries to appropriate personnel
- Coordinate executive calendar management, scheduling appointments, and arranging travel logistics
- Oversee visitor reception process, including security protocols and guest check-in procedures
- Process incoming/outgoing mail, shipments, and office supply inventory management
- Assist with document preparation, report formatting, and presentation materials
- Collaborate with facilities team for conference room scheduling and equipment maintenance
- Support HR functions onboarding process including badge preparation and welcome packet distribution
- Maintain organized digital filing systems and ensure confidential data protection protocols
Qualifications
- Minimum 3 years of corporate receptionist or administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional verbal communication and interpersonal skills
- Strong attention to detail with ability to multitask in fast-paced environments
- Experience with calendar management software (e.g., Calendly, Outlook)
- Professional demeanor with polished business presentation
- Ability to maintain confidentiality and handle sensitive information
- Proactive problem-solving skills with customer service orientation