Job Description
Join our dynamic team at Nexus Global Solutions as the face of our San Francisco headquarters! We're seeking a polished Senior Receptionist to deliver exceptional first impressions while managing complex administrative operations. This hybrid role combines in-person presence with remote flexibility, offering growth opportunities in a tech-forward environment. If you thrive in fast-paced settings and excel at multitasking, apply today to become the cornerstone of our office ecosystem.
Responsibilities
- Manage multi-line phone system, screen calls, and route inquiries to appropriate departments
- Coordinate executive calendars, meeting bookings, and travel arrangements
- Process incoming/outgoing mail and manage office supply inventory
- Oversee visitor reception, including badge issuance and conference room coordination
- Support HR initiatives onboarding new hires and maintaining personnel records
- Collaborate with vendors for facility maintenance and service contracts
- Prepare monthly expense reports and assist with budget reconciliation
Qualifications
- 5+ years of receptionist or administrative support experience in corporate environments
- Proficiency with Microsoft Office Suite and video conferencing tools (Zoom, Teams)
- Exceptional written and verbal communication skills
- Ability to manage competing priorities with calm professionalism
- Experience with visitor management systems (e.g., Envoy, Kisi)
- High school diploma; Associate's degree preferred
- Notary Public certification or willingness to obtain