Job Description
Join our award-winning team as a Senior Receptionist at Harmony Executive Solutions, where your role is the heartbeat of our organization. We're seeking a polished professional to create exceptional first impressions while managing dynamic office operations. This full-time position offers flexible scheduling options including hybrid work arrangements and core hours of 10 AM - 3 PM, with adaptable start/end times. Enjoy competitive benefits, professional development stipends, and a modern workspace in Arlington's premier business district.
Responsibilities
- Manage multi-line phone system and digital communications with exceptional professionalism
- Coordinate complex scheduling for 15+ executives and conference rooms
- Oversee visitor reception, including security protocols and badging procedures
- Handle confidential HR and financial documentation with precision
- Execute office supply inventory management and vendor coordination
- Support event planning for company-wide initiatives and client meetings
- Maintain digital filing systems with 100% accuracy and HIPAA compliance
Qualifications
- Minimum 3 years corporate receptionist or administrative experience
- Expertise in Microsoft Office Suite and scheduling software (Outlook/Calendly)
- Exceptional written/verbal communication and conflict resolution skills
- Proven ability to manage competing priorities with composure
- Professional appearance and polished business etiquette
- Proficiency in CRM systems (Salesforce preferred)
- Valid Virginia driver's license for occasional off-site errands
- COVID-19 vaccination required for in-person duties