Job Description
Join our dynamic team at Pacific Business Solutions as a Senior Office Assistant in sunny San Diego! We're seeking a highly organized professional to support our executive team and ensure seamless office operations. This full-time position offers competitive benefits, career growth opportunities, and a collaborative work environment in California's premier business district. If you're passionate about administrative excellence and thrive in fast-paced settings, we want to hear from you!
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange domestic/international travel
- Oversee office supply inventory, equipment maintenance, and vendor relationships
- Prepare confidential reports, presentations, and correspondence using Microsoft Office Suite
- Act as primary point of contact for internal/external communications and inquiries
- Coordinate special events, conferences, and office functions
- Maintain digital filing systems and ensure document security compliance
- Support onboarding processes and new employee orientation
Qualifications
- Minimum 3 years of administrative support experience in corporate environment
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to handle sensitive information with discretion
- Experience managing budgets and expense reports
- Knowledge of office management best practices
- Associate's degree or equivalent professional certification preferred