Job Description
Join our dynamic team as a Senior Data Entry Specialist where precision meets opportunity. We're seeking a meticulous Administrative Assistant to manage critical data operations in our fast-growing Portland headquarters. This full-time role combines technical accuracy with administrative excellence, offering competitive benefits and career growth in a collaborative environment.
Why Join Us?
• Competitive salary with quarterly performance bonuses
• Comprehensive health, dental, and vision insurance
• 401(k) with 6% company match
• Professional development stipend
• Hybrid work options after onboarding
Responsibilities
- Accurately input, verify, and maintain complex datasets in Salesforce and proprietary CRM systems
- Process high-volume invoices, contracts, and confidential documents with zero-error tolerance
- Generate daily/weekly operational reports using advanced Excel functions (VLOOKUP, PivotTables)
- Coordinate cross-departmental communications and calendar management for executive team
- Implement data integrity protocols and conduct regular quality audits
- Train junior staff on data entry best practices and system protocols
- Support administrative workflows including meeting minutes and document archiving
Qualifications
- Minimum 3 years of professional data entry experience with 10,000+ keystrokes per minute
- Advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook)
- CRM experience required (Salesforce preferred)
- Associate's degree in Business Administration or related field
- Proven track record of maintaining 99.8% data accuracy
- Ability to handle confidential information with HIPAA/GDPR compliance awareness
- Exceptional time management skills with demonstrated ability to meet tight deadlines
- Professional communication skills for stakeholder interactions