Job Description
Join our dynamic team at Tucson Administrative Solutions as a Senior Administrative Assistant and become the backbone of our thriving operations. We're seeking a detail-oriented professional to support our executive team with exceptional organizational skills and proactive problem-solving abilities. Enjoy competitive benefits, career growth opportunities, and a collaborative work environment in the heart of downtown Tucson. If you're passionate about efficiency and excellence, we want to hear from you!
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange domestic/international travel
- Prepare and edit confidential reports, presentations, and correspondence with meticulous attention to detail
- Oversee office supply inventory, equipment maintenance, and vendor relationships
- Act as primary liaison for departmental communications and external stakeholder interactions
- Implement digital filing systems and ensure compliance with record-keeping protocols
- Support special projects including event coordination and process improvement initiatives
- Train and mentor junior administrative staff on departmental procedures
Qualifications
- Minimum 5 years of progressive administrative experience in a corporate environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional written and verbal communication skills with executive-level professionalism
- Proven ability to manage competing priorities with minimal supervision
- Experience with ERP systems (SAP, Oracle) preferred
- Associates or Bachelor's degree in Business Administration or related field
- Notary Public certification preferred
- Ability to lift 15 lbs occasionally for office supply management