Job Description
We are seeking a highly organized and proactive Senior Administrative Assistant to join our dynamic team in the heart of New York City. As the face of our office, you will play a crucial role in ensuring smooth daily operations and supporting executive leadership. We offer a competitive salary, comprehensive benefits, and a collaborative work environment that fosters professional growth.
Why Join Us?
- Competitive salary and performance bonuses.
- Comprehensive health, dental, and vision insurance.
- Professional development and training opportunities.
- A modern, inclusive workplace culture.
Responsibilities
- Office Management: Oversee daily office operations, manage inventory, and ensure a productive and welcoming work environment for all employees.
- Calendar & Travel: Manage complex calendars, schedule meetings, coordinate domestic and international travel arrangements, and prepare itineraries.
- Communication: Act as the primary point of contact for internal and external stakeholders, answering inquiries and routing messages appropriately.
- Documentation: Prepare, edit, and format correspondence, presentations, and reports with a high degree of accuracy and attention to detail.
- Data Management: Maintain accurate filing systems (digital and physical) and perform data entry tasks to ensure information integrity.
- Event Coordination: Plan and coordinate company events, team building activities, and client meetings.
Qualifications
- Education: High school diploma or equivalent; Associate’s degree or Bachelor’s degree in Business Administration preferred.
- Experience: Minimum of 3-5 years of progressive experience in an administrative support role.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with CRM software or project management tools is a plus.
- Soft Skills: Exceptional verbal and written communication skills; strong attention to detail and problem-solving abilities.
- Interpersonal: Professional demeanor with the ability to work independently and prioritize tasks in a fast-paced environment.