Job Description
Join our dynamic team at Coastal Business Solutions as a Senior Administrative Assistant in sunny Long Beach! We're seeking a highly organized professional with exceptional communication skills to support our executive team with a flexible schedule that promotes work-life balance. This full-time role offers competitive compensation, growth opportunities, and the chance to make a tangible impact in a thriving coastal community.
Responsibilities
- Manage complex calendars, coordinate meetings, and handle executive travel arrangements
- Prepare and edit professional correspondence, reports, and presentations
- Oversee office operations, including supply inventory, vendor relationships, and facility management
- Act as primary point of contact for internal and external stakeholders
- Support special projects with data compilation, research, and presentation development
- Maintain confidential records with strict attention to data security protocols
Qualifications
- 5+ years of progressive administrative support experience in a corporate environment
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to manage competing priorities
- Proven track record of handling confidential information with discretion
- Associate's degree in Business Administration or related field (Bachelor's preferred)
- Experience with calendar management software (e.g., Calendly, Doodle)
- Strong problem-solving abilities and proactive communication style