Job Description
We are seeking a highly organized and proactive Office Assistant to join our dynamic team in the heart of New York City. This is an immediate hire opportunity for a dedicated professional looking to make a significant impact in a fast-paced corporate environment. If you excel in a multi-tasking role and are looking for a stable position with room for growth, we want to meet you.
Our ideal candidate will be the face of our company, ensuring smooth daily operations and providing exceptional support to our management team.
Responsibilities
- Greet and direct visitors and callers with a professional and welcoming demeanor.
- Manage and distribute incoming emails, faxes, and mail in an organized manner.
- Perform general clerical duties including filing, data entry, and maintaining office supplies inventory.
- Assist in scheduling appointments, meetings, and managing the company calendar.
- Prepare meeting materials, agendas, and take accurate minutes during staff meetings.
- Handle basic accounting tasks such as processing invoices and expense reports.
- Support the sales and operations teams with ad-hoc administrative projects.
Qualifications
- High school diploma or GED required; Associate's degree preferred.
- Proven experience as an Office Assistant, Administrative Assistant, or Receptionist.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong verbal and written communication skills.
- Excellent organizational skills with the ability to prioritize tasks effectively.
- Ability to work independently with minimal supervision in a busy office setting.
- Must be detail-oriented and able to handle sensitive information with confidentiality.