Job Description
Join our dynamic team at Apex Solutions Group as a Senior Administrative Assistant & Data Specialist. We're seeking a meticulous professional to manage critical data operations and provide high-level administrative support in our fast-paced Tucson office. This hybrid role combines precision data management with strategic coordination responsibilities, offering growth opportunities in a collaborative environment.
Why Join Us? Enjoy competitive benefits, flexible scheduling options, and professional development programs designed to accelerate your career. Our supportive culture values accuracy and initiative, making this ideal for ambitious administrative professionals.
Responsibilities
- Maintain and update complex databases with 100% accuracy, ensuring data integrity across all systems
- Process high-volume transactions (50+ daily) while maintaining strict compliance protocols
- Generate comprehensive reports using Excel, Salesforce, and proprietary software
- Coordinate executive calendars, meetings, and travel arrangements across multiple time zones
- Implement data security protocols and confidential information handling procedures
- Train new team members on data entry best practices and administrative workflows
- Optimize office processes through automation initiatives and efficiency improvements
Qualifications
- Minimum 3 years experience in data entry and administrative support roles
- Proficient in Microsoft Office Suite (Advanced Excel required)
- Proven ability to process 10,000+ keystrokes per hour with 99% accuracy
- Familiarity with CRM systems (Salesforce preferred) and database management
- Exceptional organizational skills with attention to detail
- Ability to maintain confidentiality in sensitive information environments
- Strong problem-solving skills and adaptability to changing priorities
- Associate's degree or equivalent certification in data management preferred