Job Description
Join our innovative team at TechSolutions Inc. as a Senior Administrative Assistant and become the backbone of our Oakland operations. We're seeking a highly organized professional to streamline office workflows, enhance team productivity, and deliver exceptional executive support. This hybrid role combines in-person collaboration at our modern downtown office with remote flexibility. Enjoy competitive benefits, professional development opportunities, and a culture that values work-life balance.
What you'll achieve: Manage complex calendars, coordinate cross-departmental projects, and implement efficient administrative systems that drive our mission forward.
Responsibilities
- Executive calendar management and travel coordination for C-suite executives
- Oversee office supply inventory and vendor relationships
- Coordinate complex meeting logistics and minute-taking
- Manage digital filing systems with 99% accuracy
- Support onboarding processes for new hires
- Collaborate with IT on office equipment maintenance
- Prepare confidential reports and presentations using MS Office Suite
Qualifications
- 5+ years of progressive administrative experience in tech or corporate environments
- Expert proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Proven ability to manage competing priorities with minimal supervision
- Exceptional written and verbal communication skills
- Experience with HRIS systems (e.g., Workday, BambooHR)
- Strong attention to detail and confidentiality standards
- Associates degree or equivalent professional certification required