Job Description
Join our dynamic team as a Senior Administrative Assistant at Pacific Coast Enterprises in sunny Long Beach! We're seeking a highly organized professional to support our executive office and ensure seamless daily operations. This full-time role offers growth opportunities, comprehensive benefits, and a collaborative environment where your administrative expertise will shine. If you're passionate about precision, efficiency, and supporting business success, we want to meet you!
Responsibilities
- Manage executive calendars, travel arrangements, and meeting logistics with meticulous attention to detail
- Compose and edit professional correspondence, reports, and presentations using Microsoft Office Suite
- Coordinate cross-departmental communications and serve as primary point of contact for external stakeholders
- Oversee office supply inventory, vendor relationships, and facility maintenance requests
- Process expense reports, invoices, and financial documentation with accuracy
- Implement and maintain digital filing systems for confidential records and documentation
- Support onboarding processes and new hire orientation coordination
Qualifications
- Minimum 3 years of progressive administrative experience in a corporate setting
- Expert proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills with polished professionalism
- Proven ability to manage competing priorities and meet tight deadlines
- Discretion and sensitivity when handling confidential information
- Associates degree in Business Administration or related field preferred
- Experience with calendar management tools (e.g., Calendly) and document management systems