Job Description
Join our dynamic team as a Senior Administrative Assistant and become the backbone of our fast-paced operations in the heart of New York City. We're seeking a highly organized professional to support executive leadership and coordinate critical business functions. This full-time position offers immediate hiring for candidates ready to make an immediate impact in a collaborative environment.
Responsibilities
- Manage complex calendars and coordinate executive meetings across multiple time zones
- Prepare confidential reports, presentations, and correspondence using Microsoft Office Suite
- Oversee office operations including supply inventory, vendor relations, and facility maintenance
- Act as primary liaison between departments to ensure seamless communication
- Manage travel arrangements and expense reports with meticulous attention to detail
- Lead onboarding processes for new administrative staff
- Implement and optimize administrative workflows using digital tools
Qualifications
- Minimum 5 years of administrative experience in a corporate setting
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Experience handling confidential information with discretion
- Associate's degree or equivalent professional certification required
- Ability to thrive in high-pressure environments with competing priorities