Job Description
Join our dynamic team at Pacific Coast Enterprises as a Senior Administrative Assistant in the heart of Long Beach. This full-time position offers an opportunity to support executive leadership while maintaining a polished, professional office environment. We're seeking a detail-oriented professional with exceptional organizational skills to drive operational excellence. Enjoy competitive benefits, flexible scheduling, and a collaborative workspace near downtown Long Beach's vibrant business district.
Responsibilities
- Executive calendar management and appointment coordination
- Financial record-keeping and expense report processing
- Travel logistics and itineraries for C-suite executives
- Meeting preparation and minute documentation
- Office supply inventory management and vendor relations
- CRM database maintenance and reporting
- New onboarding coordination for staff
- Special project support for department initiatives
Qualifications
- Minimum 5 years administrative support experience
- Advanced proficiency in Microsoft Office Suite
- Proven experience with scheduling tools (Calendly, Outlook)
- Strong written communication skills for executive correspondence
- Ability to manage multiple priorities in fast-paced environment
- Associates degree in Business Administration preferred
- Experience with QuickBooks or similar accounting software
- Discretion handling confidential information