Job Description
Join our dynamic team at Boston Innovations Group as a Senior Administrative Assistant and become the backbone of our thriving operations. We're seeking a detail-oriented professional to provide exceptional executive support in our downtown Boston headquarters. This hybrid role (3 days in-office, 2 remote) offers competitive benefits and growth opportunities in a collaborative environment. If you thrive in fast-paced settings and excel at streamlining complex workflows, we encourage you to apply.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange domestic/international travel
- Prepare confidential reports, presentations, and correspondence using Microsoft Office Suite
- Oversee office operations including supply inventory, vendor management, and facilities coordination
- Act as primary point of contact for internal/external stakeholders with polished communication
- Process expense reports, invoices, and purchase orders while maintaining financial records
- Support onboarding processes and coordinate departmental events
- Implement efficiency improvements in administrative workflows
Qualifications
- 5+ years of progressive administrative support experience in corporate environments
- Advanced proficiency in MS Office (Outlook, Excel, PowerPoint, Word)
- Exceptional organizational skills with ability to prioritize competing demands
- Proven experience handling confidential information with discretion
- Bachelor's degree or equivalent combination of education and experience
- Experience with CRM systems (Salesforce preferred) and calendar management tools
- Strong problem-solving abilities and initiative-taking mindset