Job Description
Join our dynamic team at Pacific Coast Enterprises as a Senior Administrative Assistant in the heart of Long Beach! We're seeking a polished professional to elevate our office operations with exceptional organizational prowess and client-facing excellence. This pivotal role offers competitive compensation, comprehensive benefits, and growth opportunities in a collaborative coastal environment. If you thrive in fast-paced settings and possess meticulous attention to detail, we invite you to become the backbone of our thriving enterprise.
Responsibilities
- Coordinate executive calendars, travel arrangements, and high-priority communications
- Manage departmental budgets, expense reports, and procurement processes
- Lead onboarding initiatives and maintain comprehensive employee documentation
- Oversee digital filing systems and ensure HIPAA/GDPR compliance
- Prepare executive presentations and board meeting materials
- Act as primary liaison for cross-departmental projects and vendor relationships
- Implement office efficiency protocols and workflow optimization
Qualifications
- Associate's degree in Business Administration or equivalent experience
- Minimum 5 years in executive administrative support
- Advanced proficiency in Microsoft Suite and Salesforce CRM
- Expert knowledge of calendaring tools (Calendly, Outlook)
- Proven experience managing confidential information
- Exceptional written communication and proofreading skills
- Ability to prioritize competing deadlines in high-volume settings