Job Description
Join our dynamic team at Tucson City Hall as a Senior Administrative Assistant! We're seeking a highly organized professional to support departmental operations with precision and efficiency. This full-time role offers competitive compensation, comprehensive benefits, and the opportunity to make a tangible impact in our community. If you thrive in fast-paced environments and excel at multitasking, we encourage you to apply.
Responsibilities
- Manage calendars, coordinate meetings, and arrange travel logistics for department leadership
- Prepare, edit, and distribute confidential correspondence, reports, and presentations
- Oversee office inventory procurement, equipment maintenance, and vendor relationships
- Process expense reports, purchase orders, and budget tracking documentation
- Serve as primary point of contact for internal and external stakeholder communications
- Implement digital filing systems and ensure compliance with record retention policies
- Coordinate special events, workshops, and community outreach initiatives
Qualifications
- Associate's degree or equivalent experience in Office Administration
- Minimum 3 years of progressive administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional organizational skills with attention to detail
- Proven ability to manage confidential information with discretion
- Experience coordinating complex schedules and logistics
- Strong written and verbal communication skills
- Proficiency with office management software (e.g., SAP, Oracle)