Job Description
Join our dynamic team at Global Solutions Inc. as a Senior Administrative Assistant in Memphis, TN. We're seeking a highly organized professional to support our executive team and streamline office operations. This role offers competitive benefits, professional growth opportunities, and a collaborative work environment in the heart of downtown Memphis.
As a key member of our administrative team, you'll ensure seamless day-to-day operations while supporting strategic initiatives. If you thrive in fast-paced settings and possess exceptional organizational skills, we encourage you to apply.
Responsibilities
- Manage executive calendars, schedule appointments, and coordinate complex meeting logistics
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Oversee office supplies inventory, vendor contracts, and facility maintenance
- Process expense reports, invoices, and purchase orders using accounting software
- Serve as primary point of contact for internal and external stakeholders
- Coordinate travel arrangements and accommodations for executives
- Implement and maintain efficient filing systems (digital and physical)
Qualifications
- Associate's degree in Business Administration or related field (Bachelor's preferred)
- 5+ years of progressive administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Experience managing executive calendars and complex schedules
- Proven ability to handle confidential information with discretion