Job Description
Join our award-winning team at Coastal Innovations Group as a Senior Administrative Assistant! We're seeking a dynamic professional to support our executive team and ensure seamless office operations. This role offers growth opportunities in a collaborative environment with competitive benefits and flexible work arrangements. If you're organized, tech-savvy, and thrive in fast-paced settings, apply today to become the backbone of our Jacksonville headquarters!
Responsibilities
- Manage executive calendars, travel arrangements, and meeting logistics with precision
- Prepare confidential documents, reports, and presentations using Microsoft Office Suite
- Coordinate cross-departmental projects and maintain digital filing systems
- Serve as primary point of contact for internal/external communications
- Oversee office supplies inventory and vendor relationships
- Assist in budget tracking and expense report processing
- Implement process improvements to enhance team efficiency
Qualifications
- Associate's degree or equivalent certification in business administration
- 3+ years of progressive administrative experience
- Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities with minimal supervision
- Experience with calendar management software (Calendly, etc.)
- Knowledge of basic accounting principles preferred