Job Description
Join our dynamic Portland team as a Receptionist and become the welcoming face of our innovative workspace! We're seeking a polished professional with exceptional communication skills to manage our front desk operations with flexibility and grace. Enjoy a modern downtown office environment with hybrid scheduling options, comprehensive benefits, and opportunities for growth. If you thrive in fast-paced settings and excel at creating positive first impressions, we want to meet you!
Responsibilities
- Manage multi-line phone system with professional call routing and message handling
- Greet and screen visitors with exceptional customer service
- Coordinate office calendars and meeting room bookings
- Process incoming/outgoing mail and manage office supplies inventory
- Assist with basic administrative tasks including data entry and document preparation
- Support HR initiatives onboarding processes and event coordination
- Maintain secure visitor check-in system and confidential records
Qualifications
- Minimum 2 years professional front desk/reception experience
- Proficiency with Microsoft Office Suite and scheduling software
- Exceptional verbal/written communication and interpersonal skills
- Ability to multitask efficiently in high-volume environments
- Strong attention to detail with organizational aptitude
- Professional demeanor with polished business appearance
- Flexibility to work varied shifts including occasional early/late hours
- High school diploma or equivalent; associate's degree preferred