Job Description
Join our vibrant Philadelphia team as the face of our operations! We're seeking a polished Receptionist with exceptional data entry skills to manage our front desk operations. This hybrid role combines client-facing excellence with precise administrative support, requiring someone who thrives in fast-paced environments while maintaining flawless attention to detail. You'll be instrumental in creating first impressions while ensuring critical data accuracy across our CRM and scheduling systems. If you're a Philadelphia professional seeking growth in a collaborative workspace, apply today!
Responsibilities
- Manage multi-line phone system with professional call routing and message handling
- Perform high-volume data entry into CRM and scheduling platforms with 99%+ accuracy
- Greet visitors and clients with exceptional hospitality, managing check-in/out procedures
- Coordinate office logistics: mail processing, supply inventory, and meeting room scheduling
- Support HR initiatives onboarding documentation and personnel record maintenance
- Generate daily reports using Excel and maintain digital filing systems
- Collaborate with department heads on administrative workflow optimization
Qualifications
- Minimum 2 years receptionist experience with proven data entry proficiency
- Expertise in Microsoft Office Suite (Excel pivot tables, Outlook calendar management)
- Typing speed: 60+ WPM with 10-key numeric keypad mastery
- Experience with CRM systems (Salesforce or HubSpot preferred)
- Exceptional organizational skills with ability to prioritize competing tasks
- Professional demeanor with strong verbal/written communication abilities
- Associates degree in Business Administration or related field preferred