Job Description
Join our innovative team at Pacific Administrative Solutions, where precision meets hospitality. We're seeking a detail-oriented Receptionist to serve as the first point of contact for our clients while maintaining seamless data operations. This hybrid role combines exceptional customer service with high-volume data entry in a fast-paced tech environment. Enjoy competitive benefits, professional development opportunities, and a vibrant downtown location.
Why You'll Love Working Here: Modern office space, flexible scheduling options, quarterly team outings, and comprehensive health insurance. We value work-life balance and foster a culture of recognition and growth.
Responsibilities
- Manage multi-line phone system and direct incoming calls to appropriate departments
- Perform accurate data entry of client information, meeting minutes, and inventory records
- Coordinate meeting room scheduling and calendar management for 15+ executives
- Process incoming/outgoing mail and shipments with tracking documentation
- Assist with new employee onboarding paperwork and document scanning
- Generate daily reports using Excel and maintain digital filing systems
- Support office supply inventory management and vendor coordination
Qualifications
- Minimum 2 years receptionist or front desk experience in corporate setting
- Advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook)
- Proven data entry speed of 8,000+ keystrokes per hour with 99% accuracy
- Experience with CRM systems (Salesforce preferred) and office management software
- Exceptional multitasking abilities with attention to detail
- Professional demeanor with strong written and verbal communication skills
- Ability to maintain confidentiality and handle sensitive information
- High school diploma or equivalent; associate's degree preferred