Job Description
Join our dynamic team at Innovatech Solutions Inc. as a Receptionist with specialized data entry skills! We're seeking a polished professional to serve as the first point of contact for our Silicon Valley headquarters. This hybrid role combines exceptional customer service with precise data management, ensuring seamless operations in our fast-paced tech environment. Enjoy competitive benefits, modern workspace, and opportunities for growth within a forward-thinking company.
Responsibilities
- Manage front desk operations including call handling, visitor greeting, and mail distribution
- Perform accurate data entry into CRM and proprietary systems (minimum 40 WPM)
- Coordinate calendars, meetings, and travel arrangements for executive team
- Process incoming/outgoing correspondence and maintain digital filing systems
- Assist with HR onboarding documentation and new employee orientation
- Collaborate with IT, finance, and operations teams on administrative projects
- Generate daily reports using Excel and maintain database integrity
Qualifications
- Minimum 2 years receptionist or administrative support experience
- Proven data entry expertise with high accuracy (98%+ required)
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional communication and interpersonal skills
- Ability to multitask in high-pressure environments
- Associates degree or relevant certification preferred
- Experience with CRM systems (Salesforce/HubSpot) a plus
- Professional demeanor with polished business appearance