Job Description
Join our dynamic team as a Receptionist at Executive Business Solutions, where your administrative prowess and data entry precision will be the cornerstone of our client interactions and office efficiency. We seek a polished professional to serve as the first point of contact for our Philadelphia headquarters, combining exceptional customer service with meticulous record-keeping.
In this hybrid role, you'll manage high-volume data entry while maintaining a welcoming front-desk environment. Your accuracy and organizational skills will directly support our operations team and contribute to our reputation for excellence. Enjoy competitive compensation, comprehensive benefits, and a collaborative culture that values growth.
Responsibilities
- Manage high-volume data entry into CRM and ERP systems with 99%+ accuracy
- Handle multi-line phone system, directing 50+ calls daily and taking detailed messages
- Greet and screen visitors, ensuring seamless access to staff and facilities
- Process incoming/outgoing mail, packages, and office supplies inventory
- Maintain digital filing systems and physical records with strict confidentiality protocols
- Coordinate conference rooms, catering, and logistics for 20+ daily meetings
- Support HR initiatives onboarding new hires with document preparation
- Generate daily/weekly reports for management using Excel and reporting tools
Qualifications
- Minimum 2 years receptionist or administrative experience
- Proven data entry proficiency with 10,000+ keystrokes per hour
- Expertise in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional verbal/written communication and interpersonal skills
- Ability to multitask in fast-paced environment with competing priorities
- Strong attention to detail and error prevention techniques
- Proficiency with office equipment (printers, scanners, multi-line phones)
- Associate's degree or equivalent professional certification preferred