Job Description
Join our dynamic team at Executive Solutions Group as a Part-Time Administrative Assistant in the heart of San Jose! We're seeking a highly organized professional to provide critical support to our executive team. Enjoy flexible hours, competitive compensation, and a collaborative environment where your skills make a real impact. Immediate hiring available – apply today to start your career journey with us!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex meeting logistics
- Handle incoming communications via phone, email, and virtual platforms with professionalism
- Prepare and distribute confidential documents, reports, and correspondence
- Coordinate travel arrangements and expense reports for executive team members
- Maintain digital and physical filing systems with meticulous attention to detail
- Support office operations including supply inventory and vendor coordination
- Assist with special projects requiring research, data compilation, and presentation preparation
Qualifications
- Minimum 2 years of administrative support experience in a fast-paced environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and ability to prioritize competing tasks
- Strong written and verbal communication abilities with discretion for confidential information
- Associate's degree or equivalent administrative certification preferred
- Proven experience with calendar management and meeting coordination
- Ability to work independently with minimal supervision while collaborating effectively