Job Description
Join our innovative team at TechSolutions Inc. as a Receptionist with specialized data entry skills. This pivotal role combines exceptional client-facing service with precise administrative data management. You'll be the first point of contact for our Silicon Valley headquarters, managing multi-line phone systems, coordinating calendars, and ensuring seamless office operations while maintaining 99.9% data accuracy in our proprietary CRM system. We offer a collaborative environment with growth opportunities and comprehensive benefits package.
Responsibilities
- Manage multi-line phone system and corporate email inquiries with professional etiquette
- Perform daily data entry of client information, meeting minutes, and inventory updates
- Coordinate executive calendars, meeting arrangements, and travel logistics
- Maintain digital filing systems with strict confidentiality protocols
- Process incoming/outgoing mail and manage office supply inventory
- Assist with onboarding preparation and new hire documentation
- Generate weekly reports using Excel and internal reporting tools
Qualifications
- Minimum 2 years receptionist experience with proven data entry proficiency
- Expertise in Microsoft Office Suite (Excel, Word, Outlook) and CRM software
- Ability to type 65+ WPM with 100% accuracy in high-volume scenarios
- Exceptional organizational skills and attention to detail
- Professional demeanor and polished communication abilities
- Associate degree in Business Administration or related field preferred
- Experience with Salesforce or similar CRM platforms required