Job Description
Are you a proactive and organized professional seeking an urgent hiring opportunity in Dallas? Apex Office Solutions is expanding our team and looking for a dedicated Receptionist to join our dynamic group. We are committed to excellence in office support and are actively recruiting talent for roles across the United States, including opportunities in Pennsylvania and Texas.
As the first point of contact for our clients and partners, you will play a crucial role in maintaining our professional image. We offer a modern, inclusive work environment with competitive benefits and clear pathways for career growth. If you possess strong administrative skills and a passion for customer service, we encourage you to apply today.
Responsibilities
- Greet and welcome guests warmly, ensuring a positive first impression for all visitors.
- Answer, screen, and forward incoming calls with exceptional phone etiquette and professionalism.
- Manage and schedule appointments using digital calendars to optimize meeting room availability.
- Perform accurate data entry and maintain organized filing systems for both digital and physical records.
- Assist with office supply inventory and coordinate with vendors for general facility maintenance.
- Handle incoming and outgoing mail, packages, and couriers in a timely manner.
- Support the administrative team with ad-hoc projects and special events as needed.
Qualifications
- High school diploma or GED required; Associate’s degree or equivalent experience preferred.
- Minimum of 1-2 years of experience in a receptionist or administrative support role.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Strong written and verbal communication skills with a polished professional demeanor.
- Ability to multitask effectively in a fast-paced, deadline-driven environment.
- Detail-oriented with a strong ability to maintain confidentiality of sensitive information.