Job Description
Are you an organized professional looking for a role that fits your lifestyle?
Apex Administrative Services is urgently hiring a skilled Receptionist to join our growing team in Chicago, Pennsylvania. We are looking for a motivated individual who thrives in a fast-paced environment and enjoys providing exceptional service to our clients and visitors.
As a Receptionist, you will be the face of our company. We offer a flexible schedule that allows you to balance your professional and personal commitments while enjoying competitive pay and a supportive work culture.
Responsibilities
- Front Desk Operations: Manage the front desk efficiently, ensuring a welcoming atmosphere for all visitors and clients.
- Communication Management: Answer multi-line phone systems professionally, screen calls, and route messages to the appropriate staff members promptly.
- Administrative Support: Handle incoming and outgoing mail, package deliveries, and distribute correspondence accurately.
- Scheduling: Maintain and update the office calendar, schedule appointments, and coordinate meeting rooms.
- Office Supplies: Monitor inventory levels of office supplies and place orders as needed to ensure smooth daily operations.
- Customer Service: Assist visitors with directions and provide general information about the company with a smile.
Qualifications
- Experience: Previous experience as a receptionist or in a front office administrative role is preferred.
- Skills: Excellent verbal and written communication skills, with a professional telephone manner.
- Technical Proficiency: Must be proficient in Microsoft Office Suite (Word, Excel, Outlook) and have basic typing skills.
- Flexibility: Ability to adapt to a flexible schedule, including occasional weekends or early shifts.
- Professionalism: Must present a neat, professional appearance and demonstrate strong time-management skills.
- Education: High school diploma or GED required.